Download a PDF and set your brand look

Download a quote, invoice, or contract as a PDF, let the client save one, and set the logo and colours it uses.

Steps

  1. 1

    Fill in the quote or invoice: your name, the client, and at least one priced line.

  2. 2

    Open the “More” menu (⋯) at the top. Before the first send it offers “Download draft PDF” and “Download final PDF”; the final one gives the document its number. After the send it offers “Download PDF”. The file is named after the document number.

    The More menu open at the top of a draft invoice, with Download draft PDF and Download final PDF.
  3. 3

    For a contract, choose “Download contract PDF” in the same menu.

  4. 4

    To change how your documents look, open “Settings”, then “Documents look” in the bar of sections at the top.

    The Documents look section in Settings with the logo, the name on the document, the page layouts, and the accent colours, and the paper preview at the side.
  5. 5

    Set your logo, the “Name on the document”, the “Page layout”, and the “Accent”, then press “Save look”. The button shows once you change something.

Good to know

  • The PDF is built in your browser. You can download it without an account; then “Download PDF” is the button at the top.
  • The paper preview beside the editor uses the same look, so what you see is what the PDF shows.
  • A contract PDF is named with both names, for example contract-Sara-Nile Studio.pdf.
  • Your client's page has a “Save as PDF” button, so the client can keep a copy.
  • One look serves all your quotes, invoices, and contracts, including the PDF your client saves from their page.
  • The logo can be PNG, JPEG, or WebP, up to 1.5 MB. Every option is explained in the Documents look article.
  • The PDF uses the document's language, including Bilingual.

If something goes wrong

“Could not build the PDF. Try again.”
This shows when the PDF fails. Choose the download again. If it keeps failing, reload the page and try once more.
“Add your name, the client, and at least one priced line to send.”
The download choices stay greyed out until the form is complete. Fill in your name and email, the client name, a description on every line, and a price on at least one line.

Last updated 6 Oct 2026

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